Business Checklist
Please use the following checklist to gather the documents and information needed for the preparation of your business tax return and financial statements. Not all items will apply to every business.
Income
- Sales records / invoices
- Bank deposit slips
- Cash register tapes
- Credit card receipts
- Rental income records
- Interest and dividend statements (1099s)
- Other income records
Expenses
- Advertising and marketing expenses
- Auto and truck expenses (mileage log or actual expenses)
- Bank charges and fees
- Business insurance premiums
- Commissions paid
- Contract labor payments (1099 information)
- Depreciation schedules (prior year)
- Dues and subscriptions
- Employee benefit programs
- Equipment purchases and leases
- Health insurance premiums
- Interest expense
- Legal and professional fees
- Meals and entertainment (50% deductible)
- Office expenses and supplies
- Payroll records and tax deposits
- Pension and profit-sharing plan contributions
- Rent or lease payments
- Repairs and maintenance
- Taxes and licenses
- Travel expenses
- Utilities
- Wages paid to employees (W-2 information)
Balance Sheet Items
- Bank and investment account statements
- Accounts receivable aging report
- Accounts payable aging report
- Inventory records
- Fixed asset additions and disposals
- Loan statements (beginning and ending balances)
- Payroll tax liability records
Other Information
- Prior year tax return
- Prior year financial statements
- Corporate minutes (if applicable)
- New business licenses or permits
- Any IRS or state correspondence received during the year